Best Remote Notary Platforms and Tools for Freelancers in 2024

Quick answer

If you're a freelancer looking to notarize documents remotely, the best platforms in 2024 combine ease of use, affordability, and compliance. Top picks include Notarize, Pavaso, and DocVerify, each offering secure digital notarization, mobile-friendly workflows, and integrations with tools like Dropbox or Google Drive. Choose based on your state’s laws, client volume, and whether you need live video or automated identity checks. Start with a free trial to test features before committing.

For a step-by-step guide on launching your own remote notary side hustle—including how to pick the right platform, market your services, and avoid common pitfalls—check out Remote Notary Side Hustle: Launch a Zero-Upfront Notary Business Using Your Freelancer Skills. It’s designed for freelancers who want to add notarization as a seamless, low-cost income stream.

Why remote notary platforms matter for freelancers

Freelancers often juggle tight deadlines, client expectations, and the need to keep costs low. Traditional notarization—driving to an office, waiting in line, or coordinating in-person meetings—eats up time and money. Remote notary platforms solve this by letting you notarize documents from your laptop or phone, often in minutes. This is especially useful if you work with clients across different states or countries, where in-person notarization isn’t practical.

But not all platforms are created equal. Some require live video sessions, while others use automated identity verification. Some charge per notarization, while others offer monthly subscriptions. Your choice depends on your workflow, client volume, and state regulations. For example, if you’re a freelance real estate agent notarizing loan documents, you’ll need a platform that supports bulk uploads and integrates with e-signature tools. If you’re a solo consultant notarizing occasional contracts, a pay-as-you-go option might be more cost-effective.

Key features to look for in a remote notary platform

Before diving into specific platforms, here’s what to prioritize when evaluating options:

• State compliance: Not all states allow remote online notarization (RON). Check your state’s laws and ensure the platform supports RON or remote ink-signed notarization (RIN). Some platforms, like Notarize, list compliant states on their website.
• Identity verification: Platforms use different methods to verify signers’ identities, such as knowledge-based authentication (KBA), government ID scans, or live video calls. KBA asks signers questions based on their credit history, while ID scans require them to upload a photo of their driver’s license. Live video calls are the most secure but may slow down the process.
• Pricing: Costs vary widely. Some platforms charge per notarization (e.g., $25 per document), while others offer monthly plans (e.g., $50/month for unlimited notarizations). If you’re just starting, a pay-as-you-go model might be best. If you notarize frequently, a subscription could save you money.
• Integrations: Look for platforms that integrate with tools you already use, like Dropbox, Google Drive, or DocuSign. This saves time by eliminating manual uploads and downloads. For example, Pavaso integrates with popular e-signature platforms, making it easier to manage documents from start to finish.
• Mobile-friendliness: If you’re often on the go, choose a platform with a mobile app or responsive web interface. Some platforms, like NotaryCam, offer apps that let you notarize documents from your phone without sacrificing security.
• Customer support: Remote notarization can be confusing, especially for first-time users. Look for platforms with 24/7 support, live chat, or detailed help centers. Some platforms also offer training or certification programs to help you get up to speed.

Top remote notary platforms for freelancers in 2024

1. Notarize

Notarize is one of the most popular remote notary platforms, known for its user-friendly interface and broad state compliance. It supports RON in over 40 states and offers a simple three-step process: upload your document, verify your identity, and connect with a notary via live video. The platform also integrates with Dropbox, Google Drive, and DocuSign, making it easy to manage documents.

Best for: Freelancers who need a reliable, widely accepted platform with strong integrations.

Pricing: $25 per notarization, with discounts for bulk purchases. Monthly plans are available for high-volume users.

Pros:

• Easy to use, even for beginners.
• Strong compliance and security features.
• Integrates with popular cloud storage and e-signature tools.

Cons:

• Higher cost per notarization compared to some competitors.
• Live video sessions can be time-consuming for simple documents.

2. Pavaso

Pavaso is a robust platform designed for professionals who need to notarize documents frequently, such as real estate agents or loan officers. It supports RON and RIN, and offers features like bulk uploads, customizable workflows, and integrations with e-signature platforms. Pavaso also provides a mobile app, making it easy to notarize documents on the go.

Best for: Freelancers who notarize large volumes of documents or work in industries like real estate or finance.

Pricing: Custom pricing based on volume. Contact Pavaso for a quote.

Pros:

• Highly customizable workflows.
• Supports bulk uploads and integrations.
• Mobile app for on-the-go notarization.

Cons:

• Pricing is not transparent; requires a quote.
• Steeper learning curve for beginners.

3. DocVerify

DocVerify is a versatile platform that supports RON, RIN, and traditional notarization. It offers a pay-as-you-go model, making it a cost-effective option for freelancers who notarize documents occasionally. DocVerify also includes features like automated identity verification, which speeds up the process by eliminating the need for live video sessions in some cases.

Best for: Freelancers who need a flexible, affordable platform for occasional notarizations.

Pricing: $10 per notarization, with discounts for bulk purchases. Monthly plans start at $30/month.

Pros:

• Affordable pay-as-you-go pricing.
• Supports automated identity verification.
• Flexible options for RON and RIN.

Cons:

• Fewer integrations compared to competitors.
• Interface can feel outdated.

4. NotaryCam

NotaryCam is a mobile-friendly platform that specializes in live video notarization. It’s a great option for freelancers who need to notarize documents quickly and securely, especially if they’re often on the move. NotaryCam offers a simple app-based workflow and supports RON in over 30 states. The platform also provides 24/7 customer support, which is helpful for troubleshooting issues.

Best for: Freelancers who need a mobile-friendly, fast, and secure platform.

Pricing: $25 per notarization, with discounts for bulk purchases.

Pros:

• Mobile app for easy on-the-go notarization.
• 24/7 customer support.
• Simple, intuitive interface.

Cons:

• Limited state compliance compared to competitors.
• No automated identity verification; requires live video sessions.

How to choose the right platform for your needs

With so many options, how do you pick the best remote notary platform for your freelance business? Start by asking yourself these questions:

• How often will I notarize documents? If you notarize frequently, a subscription-based platform like Pavaso or a bulk discount from Notarize might save you money. If you notarize occasionally, a pay-as-you-go option like DocVerify could be more cost-effective.
• What types of documents will I notarize? If you work with sensitive documents, like loan agreements or legal contracts, prioritize platforms with strong security features, such as live video sessions and automated identity verification. If you notarize simpler documents, like affidavits or powers of attorney, a platform with automated verification might be sufficient.
• What’s my budget? Compare pricing models carefully. Some platforms charge per notarization, while others offer monthly plans. Don’t forget to factor in additional costs, like training or customer support.
• Do I need integrations? If you already use tools like Dropbox, Google Drive, or DocuSign, choose a platform that integrates with them. This will save you time and reduce the risk of errors.
• What’s my state’s compliance status? Check whether your state allows RON or RIN. If your state doesn’t support remote notarization, you may need to use a hybrid approach, combining remote and in-person notarization.

If you’re still unsure, consider starting with a free trial or demo. Many platforms offer these to help you test features before committing. For example, Notarize offers a free demo, while DocVerify provides a 30-day free trial. This is a great way to see how a platform fits into your workflow without spending money upfront.

If you’re serious about turning remote notarization into a side hustle, you’ll need more than just a platform—you’ll need a plan. Remote Notary Side Hustle: Launch a Zero-Upfront Notary Business Using Your Freelancer Skills walks you through everything from setting up your business to marketing your services and scaling your income. It’s packed with practical tips and real-world examples to help you avoid common mistakes and start earning quickly.

Comparison table: Remote notary platforms at a glance

Common challenges and how to solve them

Challenge 1: State compliance issues

Not all states allow remote online notarization (RON), and the rules vary widely. For example, California only allows RON for certain types of documents, while states like Virginia and Texas have fully embraced it. If your state doesn’t support RON, you may need to use a hybrid approach, combining remote and in-person notarization, or focus on clients in RON-compliant states.

Solution: Check your state’s notary laws and choose a platform that supports your state’s requirements. If you’re unsure, consult a legal expert or use a platform like Notarize, which provides up-to-date compliance information.

Challenge 2: Identity verification failures

Identity verification is a critical part of remote notarization, but it can also be a source of frustration. For example, knowledge-based authentication (KBA) may fail if the signer doesn’t answer the questions correctly, while ID scans may be rejected if the photo is blurry or the ID is expired.

Solution: Choose a platform with multiple verification options, such as live video sessions or ID scans. This gives signers flexibility and reduces the risk of failures. You can also prepare signers in advance by explaining the verification process and what they’ll need (e.g., a government-issued ID).

Challenge 3: Technical difficulties

Remote notarization relies on technology, and technical issues—like poor internet connections, browser compatibility problems, or app crashes—can derail the process. This is especially frustrating if you’re in the middle of a live video session or trying to meet a tight deadline.

Solution: Test your setup before each session. Use a wired internet connection if possible, and close unnecessary browser tabs or apps to free up bandwidth. If you’re using a mobile app, make sure it’s updated to the latest version. Most platforms also offer troubleshooting guides or customer support to help you resolve issues quickly.

Challenge 4: Client resistance

Some clients may be hesitant to use remote notarization, especially if they’re used to in-person meetings. They might worry about security, compliance, or the legitimacy of the process.

Solution: Educate your clients about remote notarization. Explain how it works, why it’s secure, and how it benefits them (e.g., faster turnaround times, no need to travel). You can also share resources from the platform you’re using, like FAQs or compliance guides. If a client is still unsure, offer to walk them through the process step by step.

If you’re looking for a comprehensive guide on how to overcome these challenges and build a successful remote notary side hustle, Remote Notary Side Hustle: Launch a Zero-Upfront Notary Business Using Your Freelancer Skills covers everything from client communication to troubleshooting technical issues. It’s designed to help freelancers like you turn notarization into a seamless, profitable addition to your business.

Who this ebook is for (and who it’s not for)

If you’re a freelancer looking to add remote notarization as a side hustle, this ebook is for you. It’s ideal for:

• Freelancers who want to diversify their income: Whether you’re a writer, designer, consultant, or real estate agent, remote notarization can be a low-cost way to add a new revenue stream. The ebook shows you how to get started with minimal upfront investment.
• Side hustlers who need flexibility: Remote notarization lets you work on your own schedule, from anywhere. The ebook includes tips on managing your time, setting rates, and balancing notarization with your other freelance work.
• Freelancers who want to scale their business: If you’re already notarizing documents for clients, the ebook teaches you how to streamline your workflow, market your services, and attract more clients. It also covers advanced topics like bulk notarization and integrations with other tools.
• Beginners who need step-by-step guidance: The ebook walks you through every step of the process, from choosing a platform to setting up your business and handling your first notarization. It’s written in plain language, with no jargon or fluff.

This ebook is not for:

• Freelancers who aren’t willing to learn: Remote notarization requires some upfront effort, like understanding state laws and setting up your platform. If you’re not willing to invest time in learning the basics, this side hustle may not be for you.
• People who expect overnight success: Like any side hustle, remote notarization takes time to build. The ebook provides realistic expectations and practical steps, but it won’t make you an overnight success.
• Freelancers in states without RON support: If your state doesn’t allow remote online notarization, some parts of the ebook may not apply to you. However, it still includes valuable tips on traditional notarization and hybrid approaches.

If you’re ready to turn remote notarization into a profitable side hustle, Remote Notary Side Hustle: Launch a Zero-Upfront Notary Business Using Your Freelancer Skills is your go-to guide. It’s packed with actionable advice, real-world examples, and tools to help you succeed.

Next steps: Getting started with remote notarization

Ready to dive into remote notarization? Here’s a simple checklist to help you get started:

1. Check your state’s laws: Confirm whether your state allows RON or RIN. If it doesn’t, explore hybrid options or focus on clients in compliant states.
2. Choose a platform: Pick a remote notary platform based on your needs, budget, and client volume. Start with a free trial or demo to test features.
3. Set up your account: Create an account on your chosen platform and complete any required training or certification. Some platforms, like Notarize, offer free training to help you get started.
4. Test your setup: Run a test notarization to ensure everything works smoothly. Check your internet connection, camera, and microphone, and familiarize yourself with the platform’s interface.
5. Market your services: Let your clients know you offer remote notarization. Update your website, social media profiles, and email signature to include this service. You can also reach out to past clients or offer a discount for first-time users.
6. Start notarizing: Begin with simple documents, like affidavits or powers of attorney, to build your confidence. As you gain experience, you can take on more complex notarizations, like loan documents or legal contracts.

If you’re serious about making remote notarization a part of your freelance business, Remote Notary Side Hustle: Launch a Zero-Upfront Notary Business Using Your Freelancer Skills provides a step-by-step roadmap to help you succeed. It covers everything from choosing the right platform to scaling your business, so you can start earning quickly and avoid common mistakes.

Frequently asked questions